The Initial Questions to Ask a Wedding Venue
• Does the venue have enough seated capacity to accommodate my guest list?
• Is my desired date free?
The Big Picture Questions
• Who will actually be there on the day? Is there an in-house wedding coordinator? If there is a coordinator, will they be there for the duration of the reception?
• Do you have a one wedding per day policy?
• Is the venue available for exclusive use?
• If so, is there a minimum amount of guests that have to book accommodation for exclusivity?
• How flexible are your packages?
• Are there any changes planned to the building before the wedding (renovations, painting etc)?
• Is the wedding venue accessible for guests with disabilities?
Ceremony
• Which rooms/locations are available for ceremonies onsite?
• Is the ceremony to take place in the same room as the reception?
• What is the changeover plan for converting from ceremony to reception?
• Are there any alternative (or outdoor) locations for non-legal ceremonies?
• Are we allowed to have confetti?
• How early can my florist bump in?
Food & Wine
• Is a complimentary menu and wine tasting included? How many people can attend?
• Do you offer beverage packags, including beer/wine/champagne/tea & coffee?
• Wine choices – what are the wine choices and what are the upgrade costs?
• Do you charge a corkage fee?
• Is the champagne toast complimentary?
• Are there any additional charges for bar staff or waiting staff?
• What style of menu is provided? Shared plates, buffet, alternate serves?
• Do you cater for special dietary requirements?
• Is there an option for dinner the night before or a BBQ the day after?
• Is there a late night food option, what time is it served?
• Where is the cocktail hour or drinks reception held?
• Can we serve signature cocktails?
The Reception: Décor & Styling
• What crockery/linen/cutlery is provided as part of the package?
• What type of tables do you have (shape, size, top table)? Are there different options?
• Is any décor/stationery provided (menus, centrepieces, red carpet, flowers, cake stand)? Are there alternatives available?
• Can I move things around and decorate to suit my purposes, or do I have to leave everything as is?
• If you want to set up and decorate the venue the day before the wedding, can we gain access, what time?
• Can we hang things on the wall or from the ceilings? Do you allow candles on tables?
• Do we need to bring in a contractor to hang decor or lights?
• Do you have pictures of what the venue looks like in Spring/Summer/Autumn/Winter (the season you’re getting married in)
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